CPPB Full Prep 500 Questions and 100% Verified Correct Answers Guaranteed A+ A buyer has been invited to join a supplier account rep for lunch to discuss the performance of a contract. How should the buyer respond to the invitation? A. decline the supplier's offer and suggest a meeting in the office B. join the supplier for lunch, but pay for himself C. ask the end user to join the supplier and the buyer for lunch anc count it as a business meeting D. report the supplier to the supervisor - CORRECT ANSWER: decline the supplier's offer and suggest a meeting in the office
A buyer has been working on a solicitation for several days. Now the end users have requested that the buyer mail the bid only to local suppliers. How should the buyer respond to this request? Add language to the bid that only local suppliers can submit proposals B. explain that agency procedures require that all bids be electronically posted to allow for open and fair competition C. explain that he can only put "Buy America" language in bid specifications - CORRECT ANSWER: explain that agency procedures require that all bids be electronically posted to allow for open and fair competition
A buyer is meeting with a new supplier for the first time to begin negotiating a maintenance contract for the company's products and equipment. What key items should the buyer cover with the supplier? A. terms and conditions of that contract B.agency procedures C. supplier handbook D. contractual terms and the supplier
guidelines developed by the entity - CORRECT ANSWER: contractual terms and the
supplier guidelines developed by the entity
A buyer is responsible for the purchase of diesel fuel. In order to best meet this agency's needs, what must the buyer do? A. conduct time series forecasts to better predict future costs B. constantly research and scan the market for changes and trends
- conduct a cost/benefit analysis of potential acquisition methods D. determine when
and where to curtail expenditures in the event of revenue shortfalls - CORRECT
ANSWER: constantly research and scan the market for changes and trends
A buyer ordered books from a contracted supplier, which would be used by students when school begins in two months. The following Monday, she received confirmation from the contractor confirming that the books have been received by the shipping company; however on Tuesday, she is notified that the delivery is currently delayed because the shipping company is experiencing a strike by its drivers. What would be the buyer's best response to this situation? A. demand the contractor ship more books with a different carrier in order to meet the delivery parameters set forth in the contractual agreement B. declare this delay unforeseeable and allow the contractor a reasonable amount of additional time for delivery C. declare this delay as grounds for default and issue a cure letter to the contractor D. refer to tort law and procedures in her jurisdiction
- CORRECT ANSWER: declare this delay unforeseeable and allow the contractor a
reasonable amount of additional time for delivery
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A buyer was informed that the roof of a new building delivered for official occupancy six months ago was leaking. A third party roof engineer hired by the agency determined that the leaking was due to the inconsistent mil thickness of the roofing membrane material. The buyer can request the roofing manufacturer to compensate them for what reason? A. latent defect B. patent defect C. substantial completion D. acceptance of
minor nonconformities - CORRECT ANSWER: latent defect
A buyer wishes to enter into a cooperative purchase with a regional alliance that could save a great deal of money. What is the buyer's first step? A. Determine if there is legal authority to do this B. Determine if the cost is advantageous C. Determine if local suppliers are impacted D. Determine if your terms and conditions are in compliance -
CORRECT ANSWER: determine if there is legal authority to do this
A contract is issued for a road resurfacing project. The contractor commences the work but after a day, phones the buyer to say that the project will be delayed. The contractor states the specifications were not accurate and there is a requirement to add aggregate to raise the road level. What is the buyer's first step? A. issue a purchase order for the additional aggregate B. phone the project authority to find out when the contractor started C. contact the legal dept D. review the contract with the project authority and the
contractor to determine the problem - CORRECT ANSWER: review the contract with
the project authority and the contractor to determine the problem
A contractor has appealed a decision rendered by the authorities. What determines if the contractor must continue working? A. contract termination clause B. contract terms and conditions C. contractor's scope of work D. request for equitable adjustment (REA)
- CORRECT ANSWER: contract terms and conditions
A customer department is trying to determine what office equipment they need versus what would be nice to have. What type of analysis should be conducted to address this situation? A. conduct a total cost of owernship analysis B. conduct a cost analysis C.
conduct a value analysis D. conduct a spend analysis - CORRECT ANSWER: conduct
a value analysis
A Dept Manager has requested that the Procurement Dept issue a request for bids for their yearly supply of pipe and fittings. The buyer researched the market and found pricing for pipe and fittings remained relatively stable. What type of contract should the buyer recommend? A. definite quantity term contract B. spot purchase C. time and
materials contract D. term contract - CORRECT ANSWER: definite quantity term
contract
A jurisdiction is in the initial phase of developing a strategic sourcing strategy across all departments. So far, the purchase history of each department for the past fiscal year has been compiled into one database. What is the BEST next step for the jurisdiction?
- generate a Procurement Profile B. gather 2 additional years of purchase history from
each department C. begin analyzing the departments' spending patterns D. assess risk 2 / 4
levels for each expenditure category - CORRECT ANSWER: gather 2 additional years of purchase history from each department
A team is trying to reach an amicable agreement with a supplier. On what should they focus? A. the positions of both sides B. mutual interests C. the bottom line D. the
problem - CORRECT ANSWER: mutual interests
ABC classification of inventory - CORRECT ANSWER: class A items, class B items,
class C items
accept responsibility - CORRECT ANSWER: each party must accept its own share of
the responsibility and eliminate the concept of blame
acceptance - CORRECT ANSWER: the acceptance process is a critical part of contract administration
accountability - CORRECT ANSWER: taking ownership and being responsible to
stakeholders for our actions
addendum - CORRECT ANSWER: written change, addition, alteration, correction or
revision to a contract document
adequate description and measurements - CORRECT ANSWER: if a specification is
not precisely stated or cannot be accurately measured, the public agency can only reject the work if it is not suitable for its intended purpose
adjourning - CORRECT ANSWER: when goals have been accomplished
administrative laws - CORRECT ANSWER: written rules and regulations and entity
policy
After the negotiation team is chosen what important preparatory step should be taken next? A. establish the ground rules B. conduct a mock negotiation C. agree on the goal of the negotiation D. determine who will document the negotiation - CORRECT
ANSWER: establish the ground rules
allowable costs - CORRECT ANSWER: the cost must be for work performed within the terms of the contract the public agency has agreed to reimburse and the costs must be reasonable
An agency hired an architect through a competitive process to design a new civic center. After the conceptual design was approved, the agency's council pushed the project back five years due to a recession. If language in the contract permitted it, what would be the most likely step for the agency? A. termination for cause B. termination for convenience C. declare force majeure and terminate the contract D. suspend the contract until funds are available - CORRECT ANSWER: termination for convenience 3 / 4
An agency is about to enter the negotiation of a complex agreement. What guidelines should be used to choose the team? A. high profile managers who will stand up to the other side B. a team member to match each of the members on the other side's team C.a team of lawyers and financial analysis D. those who have essential skills and knowledge relevant to the negotiation - CORRECT ANSWER: those who have essential skills and knowledge relevant to the negotiation
An agency is dealing with the poor performance of one of its contractors. The building manager tried to resolve the problem with the on-site supervisor, buy there was no change. What is the next step the agency should take? A. terminate the contract for poor performance B. contact legal representative for breach of contract C. contact the on-site supervisor again to work on the issues D. contact the contractor to resolve the
issues - CORRECT ANSWER: contact the contractor to resolve the issues
An agency is deciding whether to purchase new or used riding mowers. What is the most appropriate analysis method to use to make this decision? A. historical price analysis B. life cycle cost analysis C. cost analysis D. price analysis - CORRECT
ANSWER: life cycle cost analysis
An agency issued an invitation to tender with the lowest responsive and responsible bidder as criteria for award. Four contractors submitted bids. The low bidder was a contractor with whom the entity had documented performance issues in the past. The last contract had ended with a show cause letter for poor performance when the contract term ended. What would be the most appropriate step for the entity to take to ensure the project will be completed on time and within budget? A. bypass the low bid and award to the next responsive and responsible bidder B. conduct a post award startup and conference C. conduct a briefing D. issue a conditional award subject to contractor submitting a larger performance bond than originally requested - CORRECT
ANSWER: conduct a post award startup and conference
An agency purchases color toner for their printers from a supplier through a bid process. The delivery of the toner has been an issue and recently the cartridges have been malfunctioning in the printers. What should the buyer do first? A. terminate the contract for non-performance B. document the performance in the supplier file and notify the supplier for corrective action C. purchase the toner from the next low bidder D.
finish the contract and remove the supplier from the next bid - CORRECT ANSWER:
document the performance in the supplier file and notify the supplier for corrective action
An agency with a local small business preference program is accepting bids for a roofing project. Only Company C is in the local jurisdiction. Businesses located outside the local jurisdiction will have 5% of the bid amount added to their total bid amount.Company A bids $49,300. Company B bids $49,150. Company C bids $51,650.Company D bids $51,640. Which company should receive the award based on total low
bid? - CORRECT ANSWER: B $49,150
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