What statement is accurate in regard to sharing workbooks?
Select an answer:
a. You cannot track the changes of each user.
b. You must add the feature to the Quick Access Toolbar.
c. It is a legacy feature that is no longer a feature in Excel.
d. You can share and unshared from the Review option on the ribbon.
The correct answer and explanation is :
Correct Answer: d. You can share and unshare from the Review option on the ribbon.
Explanation:
In Microsoft Excel, sharing workbooks allows multiple users to collaborate on the same file. This feature is particularly useful in collaborative environments where several people need to input or update data in a single Excel workbook. The correct and accurate statement regarding sharing workbooks is that you can share and unshare a workbook from the Review tab on the ribbon, which is answer (d).
Historically, Excel included a feature called “Shared Workbook” under the Review tab, which allowed multiple users to open and make changes to the workbook at the same time. This legacy feature is still accessible in Excel (though hidden by default in newer versions) and can be enabled manually if needed. Even though Microsoft has introduced modern alternatives like co-authoring via OneDrive or SharePoint, the Review tab still provides options related to sharing, protecting, and tracking changes depending on which Excel version you’re using.
Let’s evaluate the other options:
- a. You cannot track the changes of each user.
Incorrect. When using shared workbooks, especially legacy ones, Excel has a Track Changes feature that allows users to view what edits were made and by whom. However, this feature has limitations and is not as robust as modern co-authoring features. - b. You must add the feature to the Quick Access Toolbar.
Incorrect. While you can add the shared workbook feature to the Quick Access Toolbar if it’s not visible, it is not a requirement. The feature can be accessed from the Review tab (if enabled). - c. It is a legacy feature that is no longer a feature in Excel.
Incorrect. While it’s true that the traditional shared workbook feature is considered a legacy feature, it still exists and is available by enabling it manually.
Thus, option (d) is the most accurate and complete answer. Would you like a step-by-step guide on how to enable the legacy shared workbook feature?